Information We Collect

We collect only the information necessary to operate the catalog and respond to inquiries. This includes:

• Data submitted through forms: name, email address, phone number, and message content when you request review copies, licensing details, or catalog submission.
• Technical data: browser type, device information, IP address, and pages visited, collected through standard server logs and analytics tools.
• Cookies and tracking: we use basic cookies to remember preferences and understand how visitors use the archive. Analytics services may process aggregated usage data.

How We Use Your Information

The data we collect is used for specific, limited purposes:

• Responding to catalog inquiries, licensing requests, and submission questions.
• Maintaining the archive and improving site navigation based on usage patterns.
• Sending occasional updates about new catalog entries only if you have explicitly opted in.

We do not sell, rent, or trade your personal information. We do not use your data for advertising profiling or automated decision-making.

Storage and Third-Party Processors

Your information is stored on secure servers managed by our hosting provider. We may share limited data with service providers who help operate this site, including:

• Hosting and infrastructure providers who store site data.
• Analytics services that process anonymized usage statistics.
• Email and form providers that deliver messages to our inbox.

These processors are bound by confidentiality agreements and may only use your data to perform their specific functions. We retain inquiry records for as long as needed to address your request and maintain business records.

Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your data, subject to legal retention requirements.
• Receive a portable copy of the data you provided.
• Withdraw consent for optional communications at any time.

To exercise any of these rights, contact us using the details below. We respond to verified requests within 30 days.

Transparency Statement

Fill In Records does not make misleading claims about catalog contents, artist affiliations, or licensing outcomes. We do not fabricate endorsements, create false urgency around releases, or imply official partnerships with artists or labels unless explicitly stated. Any claims about recording dates, session credits, or production details are based on the original liner notes and archival documentation we hold.

Contact for Privacy Requests

For any privacy-related questions, data requests, or concerns, contact:

Fill In Records
86726 Nthabiseng Turnpike
West Andre, LP 9262

Phone: 0180493834
Email: info@fillinrecords.com